Regular Council Meeting

THAT the Agenda for the December 15, 2025 Meeting of Council be approved.

THAT the minutes of the Adelaide Metcalfe Meeting of Council held on November 17, 2025 be adopted as printed. 2

THAT the Meeting to Consider the Engineer’s Report for the Winter Drain be called to order at 7:10 pm.

THAT the Engineer's Report dated November 14th, 2025, for drainage works on the Winter Drain, under Section 78 of the Drainage Act, be considered and provisionally adopted as presented by the Drainage Engineer.

THAT the Drainage Consideration meeting to review the Engineer's Report for the Winter Drain be closed at 7:15 pm.

THAT the Meeting to Consider the Engineer’s Report for the Richardson-Early Drain be called to order at 7:16 pm.

THAT the Engineer's Report dated November 4th, 2025, for drainage works on the Richardson-Earley Drain, under Section 78 of the Drainage Act, be considered and provisionally adopted as presented by the Drainage Engineer.

THAT Council convene as the Committee of Adjustment at 7:22 pm.

That the application for Consent B03-2025, submitted under Section 53 of the Planning Act be GRANTED by the Committee of Adjustment subject to the following conditions: 1. That pursuant to Section 53(41) of the Planning Act all conditions imposed shall be completed to the satisfaction of the Township within a maximum period of two (2) years after the Notice of Decision was issued. Pursuant to Section 53(42) of the Planning Act, the Clerk of the Township of Adelaide Metcalfe shall issue a Certificate of Consent to the owner’s solicitor stating that the consent has been given, and the Certificate of Consent is conclusive evidence that the consent was given and that the provisions of the Planning Act leading to the Consent have been complied with. 2. That the owner or their solicitor shall provide a written submission and supporting documentation to the satisfaction of the Clerk of the Township of Adelaide Metcalfe detailing how each condition of Consent has been fulfilled, prior to the issuance of the Certificate of Consent. 3. That the owner’s solicitor shall submit an undertaking, in a form satisfactory to the Township of Adelaide Metcalfe, to register an electronic transfer of title consistent with the Consent decision. 4. That the owner’s solicitor shall provide to the Township of Adelaide Metcalfe, a draft transfer and Certificate of Consent a minimum of three (3) business days before the expected transfer. 7 5. That the ‘Retained Parcel’ shall be reconfigured to a rectang

THAT the application for Consent B03-2023, submitted under Section 53 of the Planning Act be GRANTED by the Committee of Adjustment subject to the following conditions: 1. That pursuant to Section 53(41) of the Planning Act all conditions imposed shall be completed to the satisfaction of the Township within a maximum period of two (2) years after the Notice of Decision was issued. Pursuant to Section 53(42) of the Planning Act, the Clerk 13 of the Township of Adelaide Metcalfe shall issue a Certificate of Consent to the owner’s solicitor stating that the consent has been given, and the Certificate of Consent is conclusive evidence that the consent was given and that the provisions of the Planning Act leading to the Consent have been complied with. 2. That the owner or their solicitor shall provide a written submission and supporting documentation to the satisfaction of the Clerk of the Township of Adelaide Metcalfe detailing how each condition of Consent has been fulfilled, prior to the issuance of the Certificate of Consent. 3. That the owner’s solicitor shall submit an undertaking, in a form satisfactory to the Township of Adelaide Metcalfe, to register an electronic transfer of title consistent with the Consent decision. This shall include confirmation that the ‘Severed Parcel’ is merged with the ‘Abutting Parcel.’ 4. That the owner’s solicitor shall provide to the Township of Adelaide Metcalfe, a draft transfer and Certificate of Consent a minimum of three (3) business da

22 THAT the "Development Charges By-Law Update" presentation be received.

THAT Council direct Staff to undertake a detailed review of Development Charge exemption approaches applicable to farm worker housing and to include an assessment of the Community Improvement Plan as a viable mechanism for administering any such exemptions

THAT the "Options Analysis and Municipal Services Corporation" presentation be received.

25 THAT Items 8.a through 8.m listed under the heading of Consent Agenda for December 15, 2025 be adopted as recommended.

THAT Council defer consideration of the funding request from the Municipality of Brooke-Alvinston at this time; AND THAT Council direct Staff to request additional information regarding the project scope, funding efforts undertaken to date, and levels of participation or commitments from neighbouring municipalities and/or government agencies; AND FURTHER THAT the request be brought back to Council for reconsideration in the last quarter of 2026 once the additional information has been received.

THAT Council support the resolution from the City of Welland regarding Bail Reform in Canada.

27 THAT Council supports the resolution form the Municipality of Calvin regarding Strengthening Self Defence Protections and Addressing Rising Home Invasions.

THAT Council direct Staff to prepare and submit correspondence to the Ministry of the Environment, Conservation and Parks, to all affected agencies, to Indigenous communities, and to the Township’s Member of Provincial Parliament, expressing Council’s opposition to the proposed consolidation of 36 Conservation Authorities into 7.

THAT Council receive and file correspondence items 9.c, 9.d, 9.e, 9.g and 9.h.

THAT Council approve the Site Alteration By-Law.

THAT the 2026 Fees and Charges By-Law be approved.

THAT the 2026 Budget and Tax Rate By-Laws be approved.

THAT the proposed tile drainage loan “Rating By-law” to lend $50,000 to Seldom Rest Family Farms Ltd for a term of 10 years at 6% interest be approved; FURTHER THAT the Mayor and Treasurer be authorized to sign the “Tile Drain Debenture” and the “Offer to Sell” documents and submit them to OMAFA.

31 THAT Council adjourn to closed session at 9:20 pm pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following matter(s); (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Outstanding Fee Collection); (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26. (Servicing Agreement between Strathroy-Caradoc and Adelaide Metcalfe)

THAT Council Direct Staff to proceed as discussed in Closed Session

32 THAT Council direct Staff to proceed as discussed in Closed Session.

THAT By-Law 57 of 2025 (Winter Drain 2025) be provisionally adopted and receive first and second readings

THAT By-Law 58 of 2025 (Richardson-Early Drain 2025) be provisionally adopted and receive first and second readings

THAT By-Law 56 of 2025 (Disposition of Land - Langan Drive), By- Law 59 of 2025 (2026 Budget), By-Law 60 of 2025 (2026 Tax Rate), By- Law 61 of 2025 (Temporary Borrowing), By-Law 62 of 2025 (Interim Tax Levy), By-Law 63 of 2025 (Fees & Charges), By-Law 64 of 2025 (Tile Rating By-Law - Seldom Rest Family Farms), By-Law 65 of 2025 (Site Alteration By-Law) and By-Law 66 of 2025 (Confirming December 15th, 2025) receive first, second, and third and final readings.

THAT the meeting be adjourned at 10:26 PM.