Regular Council Meeting

THAT the minutes of the Adelaide Metcalfe Council held on January 15th, 2024 be adopted as printed.

THAT Council support the resolution from the City of Sarnia regarding Carbon Tax.

THAT Council support the resolution from the Municipality of Tweed regarding License Plate Renewal Fees.

THAT Council support the resolution from Prince Edward County regarding the Life Span of Fire Apparatus.

THAT Council receive and file Council Correspondence items CC-1, CC-2, CC-3, CC-4, CC-8, CC-9, and CC-10.

THAT the Fourth Quarter and Year End 2023 Building Activity Summary be received for information.

THAT Council accepts the request to increase the capacity of the Lyons Drainage Works based on the request received from the owners of Lots 4, 5 and 6, Concession 4 and Lot 6, Concession 3 (geographic Township of Metcalfe) under section 78 of the Drainage Act. FURTHER THAT Council direct staff to procure a Drainage Engineer in accordance with the Township’s Procurement Policy.

THAT the Operating Budget to Actual Report for December 2023 be received for information

THAT the Capital Budget to Actual Report for Q4 2023 be received for information.

THAT Council appoint Councillor Brodie as Chair for item 6.e

6 THAT the proposed Tile Drainage Loan “Rating By-law” to lend $50,000 to David and Susan Clarke for a term of 10 years at 6% interest be APPROVED; FURTHER THAT the Mayor and Treasurer be authorized to sign the “Tile Drain Debenture” and the “Offer to Sell” documents and submit them to OMAFRA.

THAT Council appoint the Chair to Mayor Clarke.

THAT Council approve the tender received from 552976 Ontario Limited in the amount of $389.00 (plus HST) per Flake Tonne for the Supply and Application of Dust Suppressant. FURTHER THAT Council direct staff to consult with the County of Middlesex Legal Department to ensure that the indemnification clause is sufficient.

THAT Council defer Item 6.g. "Community Improvement Plan - 2023 Review and 2024 Program Launch" FURTHER THAT Council direct staff to prepare a report on the implications of establishing intake deadlines for the Community Improvement Program.

THAT Council recommends that Mayor Sue Clarke be appointed to the newly established Middlesex OPP Detachment Board to represent Adelaide Metcalfe, Southwest Middlesex, and the Village of Newbury on the Middlesex OPP Detachment Board; AND THAT this resolution be forwarded to the municipalities of Southwest Middlesex and Village of Newbury for their consideration to support the appointment of Mayor Sue Clarke to the newly established Middlesex OPP Detachment Board.

THAT Council direct the Clerk to proceed with issuance of a Certificate of Validation for Application for Consent B03-2019.

10 THAT Council adjourn to closed session at 7:49 pm pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following matter(s); (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc)

THAT By-Law 8 of 2024 (Tile Loan - Clarke) and By-Law 10 of 2024 (Confirming February 5th, 2024) receive first, second, and third and final readings.

THAT the meeting be adjourned at 9:18 PM.