Regular Council Meeting

2 THAT the minutes of the Adelaide Metcalfe Council held on November 7th, 2022 be adopted as printed.

THAT the minutes of the Adelaide Metcalfe Council held on November 21st, 2022 be adopted as printed.

THAT Council convene as the Committee of Adjustment for the purposes of hearing Application for Consent B13-2022, and Applications for Minor Variance A05-2022 and A06-2022 at 7:00 pm.

THAT Application for Consent B13-2022, submitted under Section 53 of the Planning Act, be GRANTED subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled. 2. That the applicant’s solicitor submits an undertaking in a form satisfactory to the Secretary-Treasurer of the Committee of Adjustment to register electronic transfers 5 of title exactly consistent with the Acknowledgement and Direction executed by the applicant and the decision of the Committee of Adjustment. 3. That any outstanding property taxes for the lands subject to Consent B13-2022 be paid in full. 4. That the severed lands be legally merged with the abutting lands known municipally as 5686 Walkers Drive. 5. That a drainage reassessment for the subject property be conducted if applicable, to the satisfaction of the drainage superintendent. 6. That a preliminary survey showing the lands to be severed and lands to be retained, and the location of all buildings and structures including their setbacks from the property lines be submitted to the satisfaction of the Township prior to being deposited at the Land Registry Office. 7. That two paper copies and one digital copy of the reference plan be submitted to the satisfaction of the

THAT Applications for Minor Variance A05-2022 & A06-2022 be GRANTED, subject to the following conditions: 1. THAT the underground sanitary line that crosses the subject lands be relocated to be wholly contained on the lands known municipally at 27811 Havelock Street, to the satisfaction of the Township. 2. THAT the existing driveway for the dwelling at 27811 Havelock Street be relocated off of the subject lands to be wholly contained on the adjacent parcel, to the satisfaction of the Township 3. THAT municipal 911 addresses be assigned to the subject lands and that permanent or temporary signage be installed, to the satisfaction of the Township. 7

THAT Council adjourn Committee of Adjustment at 7:33 pm

THAT Council convene into Public Meeting to hear Application for Official Plan Amendment No. 15 at 7:33 pm.

THAT Official Plan Amendment No. 15 to implement policies as a result of legislative changes through Bill 109 be adopted, and forwarded to the County of Middlesex for consideration of approval.

THAT Council adjourn the Public Meeting at 7:44 pm and convene in regular session of Council.

THAT Council support the resolution from the Township of Malahide regarding "Federal Cannabis Act Review"

THAT Council support the resolution from the Township of Warwick regarding "CN Railway Contribution Requirements under the Drainage Act".

THAT Council Correspondence items CC-1, CC-2, CC-4, CC-5, CC-6, CC-7, CC-8 and CC-11 be received and filed.

THAT the third quarter 2022 Building Activity Summary be received for information

THAT the proposed First Quarter 2023 Council Meeting Schedule be approved

12 THAT the amendments to the Emergency Response Plan and By- Law, attached as Appendix “A”, be adopted as recommended.

THAT the appointments noted in the report “2022-2026 Appointment to Local Boards & Committees” and reflected in the draft Council Appointment By-Law, attached as Appendix ‘A”, be adopted as recommended

THAT the Operating Budget to Actual Report for November 2022 be received for information

THAT the municipal wage grid, Council Remuneration, and the fire services point allocation pool be adjusted by a cost-of-living increase of three percent (3%) for 2023 and receive pre-budget approval.

THAT the request from Kerwood Adelaide Metcalfe Optimist Club be approved and granted prebudget approval in the amount of $5,000 in accordance with the Council Grants Policy; and FURTHER THAT the request from Kerwood Adelaide Metcalfe Optimist Club be approved for in-kind contributions in accordance with the Council Grants Policy; and FURTHER THAT that staff be directed to prepare correspondence and issue payment to the above noted organization in January 2023.

THAT the Ontario Municipal Partnership Fund 2023 report be received.

THAT the 2023 Kerwood Wastewater Operating Charge of $725 be APPROVED. 16

THAT the 2023 Fees and Charges be APPROVED and the enacting Fee By-Law be adopted as recommended

THAT Council APPROVE the Wheelie Bin charges increase to the following: $120 Small Bin, $170 Medium Bin and $225 Large Bin.

THAT Council accept the Tender submitted by Brad's Lawn Care at the cost of $ 350.00 plus HST per event for the Kerwood Fire Hall parking lot; $300.00 plus HST per event for the Kerwood Sidewalks; $250.00 plus HST per event for Napperton Drive & Pike Road Sidewalks;$250.00 plus HST per event for Centre Road Sidewalks; and $250.00 plus HST per event for Second Street Sidewalks, subject to the submission of proof of insurance, hold harmless agreement and WSIB certificate, as recommended by the Public Works Manager.

THAT Council approve the Tender received from PTG Mississauga Limited Partnership for the supply of One (1) New 2023 Freightliner Tandem Truck Chassis with a Dump/Spreader Body and Snow Plow Harness in the amount of $357,290 (plus HST).

THAT Council direct staff to prepare the 2023 budget with option #1 as the preferred option to be brought back to Council as part of the draft 2023 budget process for Council’s consideration.

THAT Council APPROVE a contribution of 50% or approximately $6,000.00 for the purchase of Firefighter uniforms.

THAT the proposal from Emergency Services Strategy and Solutions Inc be APPROVED and receive pre-budget approval, FURTHER THAT $20,000 be funded from the carryforward operating reserve and $15,978 (before HST) be funded by the Modernization Reserve Fund (before HST), FURTHER THAT Council direct the Chief Administrative Officer to develop a Contract for Services with Emergency Services Strategy Solutions Inc and the Contract for Services be presented at a subsequent Meeting of Council.

THAT Council adjourn to closed session at 8:09 pm pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following matter(s); (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc); (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Insurance Claim); (b) personal matters about an identifiable individual, including municipal or local board employees (Human Resources Direction); 22

THAT Council direct staff to proceed as directed in Closed Session.

THAT By-Law 65 of 2022 (Emergency Response Program), By-Law 66 of 2022 (Appointment - Local Boards & Committees), By-Law 67 of 2022 (Official Plan Amendment 15), By-Law 68 of 2022 (2023 Fees & Charges), By-Law 69 of 2022 (Phillips Drain Debenture), By-Law 70 of 2022 (Agreement - Winter Maintenance), By-Law 71 of 2022 (Agreement - Tandem Truck Chassis), and By-Law 72 of 2022 (Confirming December 12, 2022) receive first, second, third and final reading.

THAT the meeting be adjourned at 8:49 PM.