Regular Council Meeting

THAT the minutes of the Adelaide Metcalfe Council held on November 6, 2023 be adopted as printed.

THAT Council adjourn to closed session at 5:31 pm pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following matter(s); (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc)

THAT Council direct staff to proceed as discussed in Closed Session

THAT Council recess until 7:00 pm

THAT Council convene as the Committee of Adjustment at 7:01 pm.

THAT Application for Consent B10-2023, submitted under Section 53 of the Planning Act, be APPROVED, subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within two years of the 4 date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled. 2. That the applicant’s solicitor submits an undertaking in a form satisfactory to the Secretary-Treasurer of the Committee of Adjustment to register electronic transfers of title exactly consistent with the Acknowledgement and Direction executed by the applicant and the decision of the Committee of Adjustment. 3. That any outstanding property taxes for the lands subject to Consent B10-2023 be paid in full. 4. That a minor variance be approved recognizing the deficient lot area of the retained lands. 5. That the lands to be adjusted be severed and merged in the same name and title as the adjacent property’s receiving lands as a result of the adjustment, and that subsection 50(3) or (5) of the Planning Act apply to any subsequent conveyances involving the enlarged parcel, and that any mortgages that may be required take into the account the parcel as enlarged. 6. That a preliminary survey showing the lands to be conveyed and lands to be retained, and the location of all buildings and structures including their setbacks from the property

THAT Application for Consent B11-2023, submitted under Section 53 of the Planning Act, be GRANTED subject to the following conditions: 6 1. That the Certificate of Consent under Section 53(42) of the Planning Act shall be given within two years of the date of the notice of the decision. The request for the Certificate of Consent shall be accompanied by a written submission that details how each of the conditions of consent has been fulfilled. 2. That the applicant’s solicitor submits an undertaking in a form satisfactory to the Secretary-Treasurer of the Committee of Adjustment to register an electronic transfer of title exactly consistent with the Acknowledgement and Direction executed by the applicants and the decision of the Committee of Adjustment. 3. That any outstanding property taxes for the lands subject to Consent B11-2023 be paid in full. 4. That the conveyed lands be legally merged with the abutting lands known municipally as 27851 Kerwood Road (County Road 6). 5. That a preliminary survey showing the lands to be conveyed and lands to be retained, and the location of all buildings and structures including their setbacks from the property lines be submitted to the satisfaction of the Township prior to being deposited at the Land Registry Office. 6. That one digital copy of the reference plan be submitted to the satisfaction of the Township.

THAT Council adjourn the Committee of Adjustment at 7:29 pm.

THAT Council convene into Public Meeting at 7:29 pm.

THAT Application for Zoning By-Law Amendment Z07-2023 be APPROVED and be extended to a three-year time period; Reasons:  Consistency with the Provincial Policy Statement would be maintained;  Conformity with the County of Middlesex Official Plan would be maintained; and,  Conformity with the Township of Adelaide Metcalfe Official Plan would be maintained. 8

THAT Application for Zoning By-Law Amendment Z08-2023 be APPROVED and given three readings. Reasons:  Consistency with the Provincial Policy Statement would be maintained;  Conformity with the County of Middlesex Official Plan would be maintained; and, 9  Conformity with the Township of Adelaide Metcalfe Official Plan would be maintained.

THAT Council adjourn the Public Meeting at 7:42 pm and reconvene in regular session of Council

THAT the 2024 Adelaide Metcalfe Budget Meeting be scheduled for Monday, December 4th at 1:30 pm.

THAT Council receive and file Council Correspondence items CC-1, CC-2, CC-3, CC-4, CC-5, CC-6, CC-7, and CC-8

THAT the Operating Budget to Actual Report for October 2023 be received for information. 11

THAT the request from Kerwood Adelaide Metcalfe Optimist Club be approved and granted prebudget approval in the amount of $4,590 in accordance with the council grants policy; and FURTHER THAT the request from Kerwood Adelaide Metcalfe Optimist Club be approved for in-kind contributions; and FURTHER THAT that staff be directed to prepare correspondence and issue payment to the above-noted organization in January 2024.

THAT Council APPROVE the proposed Council Meeting Schedule for 2024.

13 THAT Council APPROVE the Amending Agreement and enact the implementing By-Law to authorize the Mayor and Clerk to execute the Amending Agreement.

THAT By-Law 64 of 2023 (Temporary Use By-Law - 27811 Havelock Street), By-Law 65 of 2023 (Zoning By-Law Amendment - 27738 Kerwood Road), By-Law 66 of 2023 (Tiede Temporary Use Amending Agreement) and By-Law 67 of 2023 (Confirming November 20th, 2023) receive first, second, and third and final readings.

THAT the meeting be adjourned at 7:59 PM.