Regular Council Meeting

THAT the Agenda for the January 12, 2026 Meeting of Council be approved.

THAT the minutes of the Adelaide Metcalfe Special Meeting of Council held on December 8, 2025 be adopted as printed. 2

THAT the minutes of the Adelaide Metcalfe Meeting of Council held on December 15, 2025 be adopted as printed.

THAT Council convene as the Committee of Adjustment at 7:02 pm.

THAT Application for Minor Variance A02-2025 that requests relief from Section 5.29.1 b) to permit a reduced minimum setback from the centre line of a County Arterial Road of 36.0 m (118.11 ft) and from Section 6.2 to permit a reduced minimum front yard setback of 22.68 m (74.41 ft) for a drive shed be GRANTED subject to the following conditions: 1. The relief solely applies to the drive shed as shown on the site sketch submitted with the subject application. 2. The reduced setbacks shall only apply to 53.5 m² (576.0 ft²) of the proposed drive shed. Reasons:  The intent of the Township of Adelaide Metcalfe Official Plan is maintained;  The intent of the Township of Adelaide Metcalfe Zoning By-law is maintained;  The variance is considered "minor" in nature; and,  The variance is desirable for the appropriate use and development of the lands.

THAT Council adjourn the Committee of Adjustment at 7:07 pm

THAT Items 7.a through 7.c listed under the heading of Consent Agenda for January 12, 2026 be adopted as recommended.

THAT Council support the resolution from The Municipality of Thames Centre regarding Sustainable Waste Management

THAT Council support the resolution from the Town of Smith Falls in regard to the Ontario Community Infrastructure Fund (OCIF).

THAT Council enact a By-Law to authorize the Mayor and Clerk to execute the Ontario Transfer Payment Agreement related to the Fire Protection Grant awarded to the Township, FURTHER THAT the 2026 budget be amended in the amount of $19,626 to facilitate the capital purchase of four additional second sets of bunker gear, fully funded by the Ontario Fire Protection Grant, FURTHER THAT Council delegate authority to the Treasurer to sign any forms and reports required under the Fire Protection Grant agreement.

THAT Council receive the “Adelaide Metcalfe Fire Department – 4th Quarter Update” report.

THAT Council adjourn to closed session at 7:47 pm pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discuss the following matter(s); (c) a proposed or pending acquisition or disposition of land by the municipality or local board (Property Tax Registration); (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Servicing Agreement between Strathroy- Caradoc and Adelaide Metcalfe) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Mullifarry Drive Invoicing)

11 (Items 10.d.1 and 10.d.2) THAT Council direct staff to proceed as discussed in Closed Session

THAT Council direct staff to proceed with settlement of outstanding accounts related to the Mullifarry reconstruction project as submitted by Middlesex County and to complete all necessary financial processing and documentation to close the 2024 to 2025 project phases.

THAT By-Law 1 of 2026 (Fire Grant Agreement) and By-Law 2 of 2026 (Confirming January 12th, 2026) receive first, second, and third and final readings.

THAT the meeting be adjourned at 10:20 PM.