Regular Council Meeting

THAT the minutes of the Adelaide Metcalfe Council held on November 15, 2021 be adopted as printed.

THAT the minutes of the Adelaide Metcalfe Council held on November 22, 2021 be adopted as printed.

THAT Council supports the resolution from The Municipality of Mattice Val Cote regarding the postponement of the province- wide MPAC assessment update for the 2022 and 2023 taxation years.

THAT the Township of Adelaide Metcalfe Council is calling for an immediate, comprehensive and independent third-party expert review of OMERS’ investment performance and 4 practices over the past ten years, conducted by the OMERS Pension Plan’s sponsors and stakeholders. Such a review would, at a minimum: 1. Compare OMERS plan-level, and asset class-level performance to other comparable defined benefit pension plans and funds, OMERS internal benchmarks, and market- based benchmarks. 2. Examine OMERS decision-making processes around the timing of various investment decisions. 3. Assess the risk management policies and protocols that were in place and determine if they were followed and/or if they were sufficient to protect the plan from undue risk. 4. Assess whether the disclosures provided to the OMERS Administrative and Sponsorship Boards were sufficient evidence to allow the Boards to respond appropriately and in a timely manner. 5. Examine executive compensation, investment fees and investment costs at OMERS in comparison to other major defined benefit pension plans and funds. 6. Examine other relevant issues identified by the third-party expert review. 7. Make recommendations for changes at OMERS to ensure stronger returns moving forward. 8. Issue their final report and recommendations in a timely manner. 9. Publicly release its full report and recommendations to ensure that it is available to OMERS sponsors, stakeholders, and plan members. FURTHER THAT The Township of Ade

THAT Council receive and file Correspondence Items CC-1, CC-2, CC-3, CC-4. CC-5 and CC-7.

THAT Council accept the tender submitted by McNally Excavating in the amount of $225,000.00 (plus HST) for drainage works on the Peters Drain.

THAT the Budget to Actual Report for October 2021 be received for information

THAT the report entitled, “2022 Budget Survey Results” report be received for information.

THAT Council approve the proposal from Watson & Associates Economists Ltd in the amount of $28,125 excluding taxes ($28,620 Net of the non-refundable portion of HST). FURTHER THAT Council grant pre-budget approval for 2022 spending FURTHER THAT the full cost of the Asset Management Plan in the amount of $28,125 excluding taxes ($28,620 Net of the non- refundable portion of HST), be funded by the Canada Community Building Fund (formerly the Federal Gas Tax Reserve Fund) for 2021 and 2022.

THAT Council, in accordance with Section 296 (1) and (3) of the Municipal Act, 2001, as amended, authorize the appointment of Graham Scott Enns as auditor of the Corporation of the Township of Adelaide Metcalfe, for a period of five fiscal years, 2021 to 2025; AND THAT Council APPROVE the agreement between Graham Scott Enns LLP and the Township of Adelaide Metcalfe for the purposes of Audit Services; FURTHER THAT the Mayor and Clerk be authorized to sign and execute the By-Law and Agreement.

THAT the Christmas Tree Chipping Program 2021 report be received for information.

THAT the Agreement between the Ontario Clean Water Agency (OCWA) and the Township of Adelaide Metcalfe be deferred.

THAT Council APPROVE the agreement between the Ontario Clean Water Agency (OCWA) and the Township of Adelaide Metcalfe pending review of the insurance matter; FUTHER THAT the Mayor and Clerk be authorized to sign and execute the By-Law and Agreement. 10

THAT Council adjourn to closed session at 7:55 pm pursuant to Section 239(2) of the Municipal Act, 2001, as amended, to discussing the following matters; (b) personal matters about an identifiable individual, including municipal or local board employees (Public Works & Engineering - Equipment Operator Hiring Process, Fire Chief Hiring Process)

THAT Council APPROVE the recommendation of the Fire Chief Hiring Committee to hire Dan Parker as the Fire Chief for Adelaide Metcalfe; FURTHER THAT Council direct the Chief Administrative Officer to complete any necessary documentation to finalize the employment agreement; FURTHER THAT Council direct the Clerk to prepare a By-Law to appoint Dan Parker as the Adelaide Metcalfe Fire Chief at the December 20th Regular Meeting of Council.

THAT By-Law 73 of 2021 (Appoint Municipal Auditor), By-Law 74 of 2021 (Agreement - Graham Scott Enns LLP Auditor Services), By-Law 75 of 2021 (Amending Agreement - OCWA), and By-Law 78 of 2021 (Confirming December 6, 2021) receive first, second, third and final reading.

THAT the meeting be adjourned at 8:08 PM.